Rules & Regulations

Age Restriction
All Panelists must be 18 years or older on or before the first day of Ohayocon 2025.
Non-Discrimination Policy
Do not discriminate against attendees based on Age, Race, Sex, Gender, Disability, Sexuality, Religion, or any other identity (ex. fandom affiliation)
Discrimination may include but is not limited to bullying, harassment, unwarranted exclusion from your panel, engaging in hate speech, use of purposefully inflammatory language, or audience heckling.
Attendees have an assumed right to body autonomy. Violating that right is harassment. This means:
Do not touch attendees without explicit consent.
Do not apply make-up to attendees or have an attendee apply makeup on themselves.
Do not use attendees for any sort of demonstration. You must use a registered panelist for all demonstrations.
Do not physically bar attendees from exiting a panel.
Giveaway Rules
Selling products without proper prior approvals and licensure is grounds for immediate expulsion from the convention
Food and Beverage
You may give away prepackaged foods and beverages.
Homemade foods or beverages are not permitted as giveaways.
You may not sell any food or beverage.
Do not throw or otherwise use giveaways as projectiles.
Material giveaways (Toys, Gift Cards, Promotional Items, etc.)
Must be appropriate (no 18+ materials in all ages/15+ panels)
As a panelist, you may not sell items (at, before, or after your panel)
You may briefly promote your booth if you are approved to vend at the convention.
Do not throw or otherwise use giveaways as projectiles.
Service giveaways
Require prior approval
Use of Facility (Your panel room)
Room Layouts:
Panel rooms have three distinct layouts.
Theater Style (Traditional Panel) – rows of chairs facing the front panelist table with projector(s)
Movement – no chairs, panelist table at the front only
Workshop – chairs, and tables set up for attendees’ use. These rooms are smaller by nature. (Please note: Ohayocon does not typically provide workshop materials. For more information refer to the FAQ)
Panel Room Rules:
Do not rearrange the room (chairs, tables, etc.)
Do not drop microphones.
Do not stand on chairs.
Do not throw items into the audience.
You will be fined for any destruction of property that occurs as a result of your panel.
All special requests/layouts/technology must be approved before the convention.
The convention does not provide Internet.
18+ Panel doors must remain closed during the panel
Flexibility
Ohayocon reserves the right to make last-minute adjustments to the schedule. Staff will notify panelists, via email, if their panel time or location is altered after the convention begins. Be aware that the schedule is not finalized until the start of the convention and panel times and locations may change.
If Ohayocon must cancel a panel, the panel will be placed at the top of the panel waitlist. The panelist will still receive compensation.
Compensation
Approved panelists will receive a complimentary badge for the event.
Up to four panelists per group can qualify for a badge. Restrictions apply.
At the time of acceptance, the Panel”™s staff will convey the number of badges you are qualified to receive.

For each panel that you are scheduled and complete in addition, to the one that guarantees your badge, you will receive a $25 Gift Card OR 1 Ticket to our Prize Closest for your group. There is a limit of four (3) total thank you”™s per group. Limit of 4 panels for groups or individuals.
If a panel submission is affected by a restriction, they will be notified upon acceptance.
All panelists for the group must be listed in the application. Additions post application approval will not qualify for a badge. Alterations to the group lineup are at the discretion of the panel”™s staff.
Any panels not completed may result in the forfeit of badges.
Panelist badge pick-up is separate from registration. Pick-up and check-in instructions are sent to the panelist before the convention.
If you are accepted off the wait list and have already purchased a badge you will be awarded a badge for 2026.
Liability
Ohayocon, nor any of their representatives are responsible for any injury, loss, or damage that may occur to the panelist”™s property. Ohayocon shall not be liable for failure to perform its obligations under this contract due to strikes, riots, acts of God, or any other cause not within the control of the convention.
Breach
Ohayocon reserves the right to revoke this contract or any agreement, if the Panelist is found to be in breach of contract. Actions taken after revoking a contract may include:
-Immediate halting of the current panel and canceling of any subsequent panels
-Removal, confiscation, and/or voiding of Panelist badge(s)
-Ban of Panelist from any Ohayocon-sponsored event
-Pursuit of legal action as allowed by law

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